Registrar – Academic Affairs at KCA University

Application Ends: March 27, 2023
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Job Description


The job holder will be responsible for Student admissions, registration and management of Academic records, examinations and related tasks in the Academic Affairs Division.


  • Ensure that Academic Affairs Department operates effectively and efficiently in line with the vision and mission of the University.
  • Develop and implement policies and procedures in the academic Department in line with the University’s Strategic Plan.
  • Prepare annual work plans in liaison with Heads of epartments/sections to outline the activities in the Departments, timelines, responsible officers and resources required in order to ensure efficiency in operations.
  • Develop and implement the Departmental budget to ensure efficient allocation of resources for the Department strategy to be implemented efficiently and on time.
  • Prepare monthly and quarterly performance reports by consolidating Departmental reports to inform decisions by Management.
  • Monitor and evaluate the performance of staff in the Department to ensure performance at expected levels.
  • Ensure the integrity, accuracy, and security of all academic records of current and former students.
  • Ensure students adhere to University Rules and Regulations as stipulated in the Students Handbook.
  • Oversee the University examinations process by maintaining up-to-date course schedules and final examination schedules.
  • Supervise the process of credit transfers, graduation and certification of the University’s degrees, degree verification and production of official transcripts.
  • Process the travel, accommodation arrangements and payments of External Examiners.
  • Ensure that examinations are prepared and processed on time.
  • Keep in safe custody all examination materials.
  • Interpret policies and regulations to the University, Senate and Deans Committees.
  • Plan and oversee the preparation of graduation ceremonies and all activities related to graduation matters.
  • Prepare and declare programmes and programme capacities for students’ placements and admissions.
  • Develop and implement a risk register to manage and mitigate risks.
  • Provide secretariat services to committees of Senate and Deans


  • Must have a Ph.D in Public Administration, Business Administration, Human capital Management or its equivalent from an accredited/recognized University.
  • Must be at least a Senior Lecturer or qualify to be appointed one.
  • Three (3) years relevant experience at a level equivalent to a Deputy Registrar OR Nine (9) years work experience from a comparable Institution.
  • Must demonstrate outstanding administrative/managerial capability in the organization and management.
  • Be a registered member of a Professional Association.


  • Knowledge of laws and regulations related to University Education
  • Excellent communication skills, interpersonal skills and demonstrated leadership skills essential.
  • Competent use of data and statistics.
  • Ability to foster a cooperative work environment.
  • Computer proficiency

Method of Application

Interested candidates who meet the above requirements should submit an application letter indicating current and desired salary, a detailed CV including three referees, academic and professional certificates, and a clear copy of your Kenya National ID and iTax certificate via email to by 27th March 2023.

The subject of your email should read:REGISTRAR – ACADEMIC AFFAIRS