Grants Manager at Summit Recruitment and search

Application Ends: April 16, 2023
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Job Description

Key Requirements:

  • Ensure standard policies and due diligence materials are in place and up to date
  • Report on status of committed and prospective public funding
  • Identify and contribute to organizational risk register to flag non-compliance on grants
  • Support the mitigation action plans to manage risks identified related public institutional portfolio, especially under or overspends, non-compliance, delays, or relationship challenges
  • Support Donor Audits and social findings for action, in conjunction with the Lead Funding Lead and Director of Finance
  • Define, document and ensure compliance of all grant regulatory compliance requirements per Grant & Grant Organization
  • Ensure registrations in good standing with key institutional donors – EU, USG, UK and UN
  • Track information on public funding opportunities and funding pipelines, and research/profile opportunity to help facilitate go-no go decision, as appropriate
  • Support the development of proposal bids for institutional funders, and take lead on some dedicated bids, as assigned
  • Review contract documents, create grant summary sheet; facilitate start up workshops for implementing to socialize all compliance requirements, advising finance team on restrictions
  • Maintain up to date donor records for institutional donors (from engagement strategy and go-no go decisions to bids, contracts, reporting and amendments and close out)
  • Co-ordinate, collate and provide technical and financial reports (in donor required formats) on institutional grant funds to ensure reporting compliance with respective funder rules and regulations
  • Liaise with external auditors
  • Support finance team to clarify allocation
  • Conduct due diligence/vetting of all implementing partners involved in financial sub-award relationships and document risk areas and recommendations
  • Manage contractual relationships with sub-awardees to ensure smooth implementation and effective coordination
  • Coordinate grant close out activities of sub-awardees including final reporting, asset inventory, record storage
  • Represent Supervisor when requested to do so


  • University degree in a relevant field, post graduate degree is an added advantage
  • Over 6 years of relevant professional experience working with NGOs in Africa and grants management
  • Demonstrated experience in Grants Quality and Compliance and/or Project Management
  • Knowledge of the program management cycle design, monitoring and evaluation
  • Solid financial management and budgeting skills
  • Competent proposal, report writer and good editor
  • Strong knowledge of donor regulations and ability to analyze and interpret information
  • Demonstrated experience working on multilateral and bilateral donors, grans and contracts
  • Extensive knowledge of donor rules and regulations e.g. EU,USAID,FCDO as well as other bilateral and multilateral donors
  • Strong communication and presentation skills
  • Good coaching and mentoring skills
  • Highly organized and able to manage multiple priorities simultaneously in a fast paced dynamic environment
  • Ability to work effectively with a culturally diverse team
  • Advanced computer literacy (especially knowledge of Google Suite/Drive, analysis in Google sheets, CRM systems such as Salesforce, etc)