Grants Manager at Summit Recruitment and search

Job Description

Key Requirements:

• Ensure standard policies and due diligence materials are in place and up to date
• Report on status of committed and prospective public funding
• Identify and contribute to organizational risk register to flag non-compliance on grants
• Support the mitigation action plans to manage risks identified related public institutional portfolio, especially under or overspends, non-compliance, delays, or relationship challenges
• Support Donor Audits and social findings for action, in conjunction with the Lead Funding Lead and Director of Finance
• Define, document and ensure compliance of all grant regulatory compliance requirements per Grant & Grant Organization
• Ensure registrations in good standing with key institutional donors – EU, USG, UK and UN
• Track information on public funding opportunities and funding pipelines, and research/profile opportunity to help facilitate go-no go decision, as appropriate
• Support the development of proposal bids for institutional funders, and take lead on some dedicated bids, as assigned
• Review contract documents, create grant summary sheet; facilitate start up workshops for implementing to socialize all compliance requirements, advising finance team on restrictions
• Maintain up to date donor records for institutional donors (from engagement strategy and go-no go decisions to bids, contracts, reporting and amendments and close out)
• Co-ordinate, collate and provide technical and financial reports (in donor required formats) on institutional grant funds to ensure reporting compliance with respective funder rules and regulations
• Liaise with external auditors
• Support finance team to clarify allocation
• Conduct due diligence/vetting of all implementing partners involved in financial sub-award relationships and document risk areas and recommendations
• Manage contractual relationships with sub-awardees to ensure smooth implementation and effective coordination
• Coordinate grant close out activities of sub-awardees including final reporting, asset inventory, record storage
• Represent Supervisor when requested to do so

Qualifications:

• University degree in a relevant field, post graduate degree is an added advantage
• Over 6 years of relevant professional experience working with NGOs in Africa and grants management
• Demonstrated experience in Grants Quality and Compliance and/or Project Management
• Knowledge of the program management cycle design, monitoring and evaluation
• Solid financial management and budgeting skills
• Competent proposal, report writer and good editor
• Strong knowledge of donor regulations and ability to analyze and interpret information
• Demonstrated experience working on multilateral and bilateral donors, grans and contracts
• Extensive knowledge of donor rules and regulations e.g. EU,USAID,FCDO as well as other bilateral and multilateral donors
• Strong communication and presentation skills
• Good coaching and mentoring skills
• Highly organized and able to manage multiple priorities simultaneously in a fast paced dynamic environment
• Ability to work effectively with a culturally diverse team
• Advanced computer literacy (especially knowledge of Google Suite/Drive, analysis in Google sheets, CRM systems such as Salesforce, etc)